Construction Project Manager

US-WI-Weston
Job ID
2017-8013
Category
Facilities
Company Name
Medxcel Facilities Management

Overview

Medxcel Facilities Management is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

 

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The Construction Operations Manager has responsibility for the direction, organization and administration of Planning and Construction in the ministry.  This position will be assigned to the working location St. Elizabeth Hospital -Appleton, WI.  This position manages and directs all aspects of construction operations, to include personnel, functions, and teams responsible for completing requirements involving the design, planning, estimating and construction for projects within the ministry while coordinating with contractors and staff.  It reviews and assures compliance with all engineering-related safety codes, regulations, and accrediting agencies as they apply to construction in healthcare facilities.  It participates in developing and monitoring implementation of Quality Assurance for all construction projects.  The Construction Operations Manager is expected to apply principles of leadership, human relations, and continuous quality improvement in the overall management, coordination, and development of Planning and Construction. The Construction Operations Manager is responsible for assigning and overseeing the planning of projects and seeing that they are completed successfully, within the given deadline.  He/she will oversee the planning and implementation of multiple project budgets and schedules as required. 

 

Responsibilities

Project Planning and Execution:

  • Manage personnel and the project plans, and ensure the plans are driven to execution.
  • Manages all aspects of the construction process including budget development, the bid process, project acceptance, and quality of work including warranty response, schedules, and financial reports.
  • Plans, schedules, estimates, and coordinates construction projects with construction technicians, hospital staff, contractors, architects, and engineers.
  • Consults with registered architects and professional engineers to assure conformity with customer needs, project requirements, schedules, budgets, safety issues, building codes, The Joint Commission (TJC), and ADA standards.
  • Analyzes special circumstances that arise on projects and assists with construction manager’s unusual or difficult problems to solve complex building construction problems.
  • Establishes and maintains courteous and cooperative relations with staff, departments, vendors, and customers including providing clear communications to appropriate parties
  • Ensures safety measures are followed for all construction, remodeling or renovation projects throughout the hospital(s). 
  • Coordinates with the management team including executives, marketing, accounting, and other departments providing reports on cost, status, and schedule.
  • Explain implications of changes to project scope and/or objectives to the client and to the project team.
  • Lead the team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding, obstacles or barriers, budgets, resources and deadlines.
  • Create, or participate in the creation of, project documentation.
  • Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints.
  • Establish and maintain a usable and well-communicated schedule for all phases of a project.
  • Determine project roles of team members based on project requirements, time frames and budget.
  • When necessary work with external resources in addition to internal resources.
  • Define skill sets (competencies) required for the project based on project specifications and requirements.
  • Determine resource requirements (including staffing, software, hardware, and facilities) of projects, based on project specifications.

Project Control:

  • Manage scope creep through change orders, phased delivery or other methods to ensure projects deliver on time line, scope, budget and strategy expectations.
  • Evaluate all key project deliverable, as well as final products to ensure traceability of requirements, high quality and acceptance.
  • Responsible for formal sign off on all project deliverable; this will often include coordinating input and involvement from stakeholders.
  • Ensure project meets internal and customer expectations with respect to quality, budget, delivery time lines, and strategy.
  • Identify, track, manage and mitigate risk on specific customer engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and time line.
  • Where project control is in jeopardy, create contingency plans with appropriate input from key team members and implement a revised project schedule, scope or budget in a timely manner.

Project Communication:

  • Work with Facility’s Directors to ensure customer achieve an understanding of expectations, deliverable, dependencies, risks, progress and the bright works development process.
  • If needed, create customized reporting for the customer or team to secure sign off on deliverable or documentation.
  • Use sound judgment in all project communication and ensure that key stakeholders including the team, customer and management are apprised of project activities in a timely manner.
  • Communicate progress, risks, expectations, time lines, milestones and other key project metrics to customers and team members.
  • Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the Facility’s Directors.
  • Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete and other key project metrics.
  • Keep an accurate risk tracking document with an associated mitigation plan. 

Qualifications

Education:

  • Bachelor’s Degree in business, engineering, management or related field required (or equivalent experience 10 years with no degree), required.
  • Graduate degree in related field, preferred. 

License/Certification:

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  • Certified Associate in Project Management (CAPM), preferred.
  • Project Management Professional (PMP), preferred.

Experience:

  • Five years’ experience for complex, cross-functional/cross-organizational project management, required.
  • Five years of experience developing project plans, assessing and allocating resources, tracking progress, monitoring project budgets, assessing and mitigating risk to project completion and preparing project reports/documentation throughout life-cycle of project, required.
  • Experience managing construction projects in the healthcare industry, preferred.

Competencies:

  • Ability to resolve conflicting situations.
  • Experience in full project lifecycles from business development to final delivery.
  • Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders.
  • Demonstrated experience in leading and managing complex projects that are strategic in nature and national in scope.
  • Excellent organizational skills with demonstrated ability to execute projects on time and on budget.
  • Strong interpersonal, communication, facilitation and presentation skills.
  • Strong analytical and problem solving skills.
  • Ability to work independently and with minimal supervision.
  • Good computer skills, proficient with MS office applications.
  • Thorough understanding of corporate and industry practices, processes, standards etc. And their impact on project activities is vital.
  • Superior communication and interpersonal (tact, diplomacy, influence etc.). 

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