Procurement Specialist III - FM

Job ID
Supply Chain
Company Name
Medxcel Facilities Management


Medxcel Facilities Management is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.


The Procurement Specialist III procures quality Maintenance, Repair and Operations parts and services at the lowest possible cost and highest quality. The Specialist will perform duties of the position at the assigned working location of Medxcel Facilities Management Central Office - Indianapolis, IN.  The Specialist will be responsible for prioritizing parts requests based on defined criteria, sourcing, and ordering parts from appropriate vendors, and ensuring orders are accurate and arrive on time and insure follow up for all orders placed. The Specialist should have a customer centric approach and work to proactively provide solutions for the Medxcel Facilities Management Shared Service support internal customers. The Specialist should also maintain a working knowledge of medical issues and facilities equipment and understand the vendor landscape needed to support Medxcel FM’s efforts. The PS III further exhibits the ability to represent the department as needed, has strong presentation skills and an expectation to serve as backup for Procurement Manager in daily tactical issues.


Parts Acquisition:

  • Prioritize parts requests based on urgency and criticality 
  • Order parts from vendors; audit Purchase Orders (PO) for accuracy
  • Utilize vendor and shipping websites to acquire tracking information; reconcile with timeframes submitted by technicians to ensure timely delivery 
  • Analyze submitted and possible vendors for sourcing; utilize Microsoft AX software to ensure proper system flow of the Request to Purchase (RTP) ordering process
  • Analyze new vendors and overall system needs 
  • Assist fellow team members with issues and problems related to ordering


  • Select cost effective sources for parts considering timeliness, price, quality, part specifications, and past order history; employ working knowledge of contractual relationships and discount structures
  • Follow Sourcing standards as set by the department
  • Follow Sourcing Strategy set by Operations
  • Assist fellow team members with issues and problems related to sourcing

Customer Service:

  • Assist new sites in setup and understanding of the purchasing process
  • Respond to technician questions concerning purchasing procedures and processes. Support technicians and vendors with part identification, emergency orders, and order statuses.
  • Provide support for procedural and technical software process flow; assure parts are being ordered correctly. 
  • Manage quality returns as required.

Continuous Improvement:

  • Seek constant improvement for Value Chain by participating in projects and meetings internally, with vendors, and across the company
  • Must set consistent example for PS I and PS II and exemplify the company Core Standards


Education and Work Experience:

  • Associates degree required or equivalent experience 
  • Minimum 3 or more years purchasing experience preferred
  • Exposure to the healthcare industry required including working knowledge of Facilities Management preferred
  • Customer service experience required


  • Demonstration of knowledge of all Microsoft Office applications required 
  • Ability to manage time and set priorities amidst multiple tasks and deadlines
  • Be willing to travel to Hospital sites as needed
  • Strong interpersonal and negotiation skills to develop and nurture relationships with suppliers required
  • Strong written and verbal communication skills
  • Ability and desire to train and mentor others and act as team lead when required
  • Ability to present at meetings and represent Value Chain to other departments and be a team lead on special projects 
  • Must have demonstrated strong written, verbal and presentational communication skills
  • Must have strong team building, interpersonal and conflict management skills
  • Must have experience with process documentation and leading change within a team
  • Microsoft Office applications including Word, PowerPoint, Outlook, Visio and Excel



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