• Travel & Expense Analyst

    Location US-IN-Indianapolis
    Job ID
    Company Name
    Medxcel Facilities Management
  • Overview

    Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.


    The Travel & Expense Analyst reports to the Finance Manager and is responsible for the oversight of Medxcel’s corporate expense reimbursement and credit card program, including support for Concur, Purchasing Card and Gant Travel, throughout the assigned working location of the Medxcel Central Office - Indianapolis, IN.


    The position maintains Concur and assists with business travel arrangements and credit card activity, including but not limited to, multiple forms of communication, business travel expense assistance and reporting as required. The Travel & Expense Analyst will work closely with Accounting leaders to ensure accuracy and consistency of reporting for financial statements.


    Associate Support

    • Review and approve Travel and Entertainment reports to ensure adherence to Company Travel and Entertainment and Credit Card Policy
    • Research and resolve card holder questions related to Concur and expense reports
    • Training new hires on Concur
    • Create and maintain monthly reports in Concur to monitor spending metrics
    • Document procedures and processes for the work assigned to this position
    • Assist in Corporate audit requests and supply required supporting documentation
    • Interact with all levels of the organization to address expense and travel inquiries

    System Support and Maintenance

    • Manage the Concur platform and maintain with current cost centers, account numbers and expense categories
    • Interact with Concur Support teams to address system discrepancies
    • Lead any new system integrations/enhancements as needed

    Credit Card

    • Issuance of credit cards in accordance to Credit Card Policy
    • Monitor and adjust credit limits as needed
    • Allocate credit cards to the appropriate program such as Fleet, Plastic or Grainger
    • Monthly reconciliation of Concur activity to Bank/Credit Card statements

    Miscellaneous Projects

    • Perform miscellaneous projects as needed



    • Bachelor’s degree preferred or minimum of 3-5 years’ related experience
    • Extensive knowledge of Concur preferred
    • The ability to manage competing priorities effectively
    • Knowledge of Microsoft Office (Excel) required
    • Ability to work effectively with other team members
    • Analytical thinking skills to perform analysis and develop accurate conclusions
    • Strong written and verbal communication skills



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