• Inventory Specialist

    Location US-IN-Indianapolis
    Job ID
    Administrative Support
    Company Name
    Medxcel Facilities Management
  • Overview

    Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.


    The Inventory Specialist position will provide guidance for the organization’s asset inventory process and preventative maintenance (PM) procedure processes at our Central Office - Indianapolis, IN. This position will support the field operations teams as a subject matter expert on managing the PM process and scope of work. This position will direct the onsite asset inventory for MFM in partnership with the organization’s preferred vendor and provide immediate feedback to field and corporate office correspondence. This position provides technical expertise on the database application to all end users within the organization and provides support to the training and CMMS teams.


    Inventory Support:

    • Primary responsibility for the position is supporting the onsite facilities’ asset inventory process
    • Responsible for gathering, compiling and documenting local preventative maintenance procedures
    • Directs local Facilities Director with load balancing the completed asset inventory in accordance with all applicable regulatory agencies
    • Provides guidance to Facilities Director for completing asset risk assessment in accordance with Medxcel Facilities Management Operating System policies and procedures
    • Completes inventory of newly constructed spaces in the ministries and provides guidance to local ministry teams throughout this process
    • Audits asset inventory process for accuracy and provides feedback as needed


    Data Management and Training Support:

    • Reviews and determines if processing requests to update/add/delete data in the database are required
    • Provides training to the ministry while onsite in accordance with the standards and expectations of the FM training management team
    • Accountable for surveying ministry buildings for asset labeling accuracy and providing detailed findings to corporate office and local Facilities Director
    • Provides direction and corrective steps based on findings
    • May be accountable for projects to expand software responsibility and coverage including new building acquisition and incorporating other departments into the CMMS system


    Job Requirements:

    • High school diploma or GED required
    • 3-5 years’ experience working in facilities management required
    • 5-10 years’ experience working in a healthcare setting preferred
    • Travel – 70% (overnight required)


    • Problem solving—the individual identifies and resolves problems in a timely manner and gather and analyze information skillfully
    • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans
    • Ability to adapt – the individual will need to adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
    • Excellent communication and interpersonal skills with ability to communicate across all levels of the organization, including technology, tools, and processes
    • Experience and proficiency with MS Office Suite



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