• Administrative Assistant

    Location US-IN-Indianapolis
    Job ID
    2018-8400
    Category
    Administrative Support
    Company Name
    Medxcel Facilities Management
  • Overview

    Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.

     

    The Administrative Assistant will Perform a variety of administrative duties to support the assigned department(s) at our Central Office - Indianapolis, IN.

    Responsibilities

    Department Support:

    • Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email
    • Keeps office equipment maintained
    • Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying and faxing
    • Responsible for assisting managers in preparing committee reports, including maintaining or obtaining data needed by the various committees
    • Responsible for ordering and managing supplies/tools and maintenance of storage areas
    • Provide support for staff travel arrangements and expense tracking, program and stipend supplies, etc.
    • Identifies and implements systems to streamline and gain efficiencies in work processes
    • Organizes and coordinates projects, conferences and other events
    • Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures
    • Responsible for meeting minutes and follow-up on action items
    • Works on special projects as needed
    • Performs other duties as assigned

    Administrative Support:

    • Track and help manage calendar, assist with meeting set up, and other duties as assigned
    • Establishes and maintains various filing and records management systems
    • Makes travel arrangements; prepares itineraries; prepares, compiles, and maintains travel vouchers and records
    • Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested
    • Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings

    Qualifications

    Education:

    • High school diploma or equivalent required
    • Associates degree in Business, Management or related field

     

    Experience:

    • At least 3 years of office, secretarial or administrative work required
    • Experience working in the healthcare/facilities management industry preferred

    Competencies:

    • Strong understanding and knowledge of administrative processes and terminology required
    • Ability to work independent of supervision
    • Ability to establish and manage relationships
    • Ability to quickly learn new computer software
    • Excellent problem solving and analytical thinking skills
    • Strong written, verbal, and presentational communication skills
    • Must be able to work in a stressful environment
    • Expert proficiency of Microsoft Office applications (MS Word, Excel and PowerPoint) required
    • Ability to set priorities and manage time amidst multiple tasks

    • Strong administrative skills

    #COMFM

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