• Fleet Manager

    Location US-IN-Indianapolis
    Job ID
    Company Name
    Medxcel Facilities Management
  • Overview

    Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.


    The Fleet Manager will maintain and track all Medxcel Fleet. Monitor and ensure fleet operation in compliance with local and state rules and regulations, while working within our Central Office - Indianapolis, IN. Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers. Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry. Provide direction to department staff to regulate budget cycle requirements and control budgeting process. Analyze and determine what vehicles to purchase/lease, and how they are to be equipped.  Determine what fleet processes should be outsourced, to which suppliers they should be awarded, and to act as primary contact with all suppliers. Track supplier performance, and train drivers in using the programs. Oversee the sale of (if leased) via wholesale or auction (if owned), or to employees.  Manage, assign, and track use of pool vehicles as required.


    • Track and ensure all vehicles on a regular basis are properly licensed and registered per the current state and local laws
    • Know the supplier market to assess outsourcing options including fleet leasing, fleet programs, such as maintenance and accident management and fuel cards, and other administrative programs; understand what to outsource and what to keep in house and know who offers such programs and how they are priced
    • Be familiar with the used-vehicle market, including wholesale, auction, know how vehicles are sold via each method, how they are priced, and tie that in to how vehicles are equipped when new
    • Create and establish fleet policies and procedures, including vehicle assignment, replacement cycling, personal use, and accident reporting
    • Understand and track total cost of ownership (TCO) to determine which vehicles are performing as predicted and which aren’t, for purposes of vehicle selection
    • Create and analyze vehicle cost and exception reports
    • Establish both a departmental and a fleet budget, both expense and capital
    • Troubleshoot problems and resolve issues with the internal customers
    • Create, run, and maintain reports for metrics, sales revenue and KPI’s in MS Excel and MS Access
    • Provide support and periodic reports to internal customers regarding Fleet activities
    • Write and publish information for new field associates to advise and train on Fleet processes and procedures
    • Review, track, and report fleet related spend/activity
    • Prepare reports and data to identify trends and support fleet related recommendations, process/policy improvement and decision making effectiveness
    • Analyze, develop, and maintain productivity measurements to simplify and/or improve fleet operational process



    • Bachelor’s degree in Business, Finance, or related field



    • 7-10 years’ relevant business experience
    • 4-6 years’ fleet management experience


    Knowledge, Skills and Abilities:

    • Problem solving — identify and resolve problems in a timely manner and gather and analyze information skillfully
    • Quality management — look for ways to improve and promote quality and demonstrate accuracy and thoroughness
    • Planning/organizing — prioritize and plan work activities, use time efficiently, and manage conflicting priorities
    • Ability to Adapt – adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
    • Strong math, cost-accounting, and statistics skills
    • Knowledge of strategic and financial models for creating the cost and price of a product/service required
    • Ability to create and adhere to business processes
    • Excellent communication and interpersonal skills with ability to communicate across all levels of the organization
    • Ability to take initiative and show innovation
    • Understands accounting and general ledgers
    • Ability to create strategic pricing programs and execute against the programs
    • Project management skills including coordination, communication, prioritization, troubleshooting, adherence to budget and completion goals, and recruiting resources
    • Strong leadership skills
    • Advanced proficiency in MS Office Suite (Excel, Word, Access, and PowerPoint) required
    • Travel – 5-10% (overnight may be required)


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